Category Archives: Software & Tools

Checking on your disk usage in Windows 10 (and beyond)

In this day and age, running out of disk space should be hard. I mean, if you haven’t got at least an 1TB hard disk in your computer, isn’t it about time to consider an upgrade?

However, we can still be surprised by running out of place. How can you figure out where all that storage capacity went off to?

In today’s video we teach you two ways to check your disk usage. The first option uses a new option that shipped with Windows 10. It’ll allow you to get a rough idea of what’s eating up your disk space.

For a more detailed look into your hard drive, you we highly recommend using WinDirStat. It offers more details on both the folder level and the file level and helps you identify who’s claiming all that space. It’s usable in Windows 10, Windows 8, Windows 7 and, if you’re really be hind the times, probably works on Windows Vista and Windows XP.

You can see both of the options explained in our latest video.

Advertisements

Opening Shared Mailboxes in Outlook 2016 for Mac

If you are using Office365 for Mac you might be wondering how to add shared mailboxes that have been assigned to you. In Outlook 2016 for *Windows* they seem to appear automagically, but that isn’t the case on the Mac. Fortunately, the steps to open those shared inboxes are really simple. So simple, in fact, that the companion video we tried to make was only a minute long. If we spoke slowly.

Without further delay, here’s how you can open those shared inboxes so you can start receiving, sorting and sending e-mail.

Continue reading Opening Shared Mailboxes in Outlook 2016 for Mac

Managing Exchange without an Office365 License

Just because you’ve got full admin privileges on an Office365 installation, doesn’t always mean that you have – or need – an Office365 license. The company I work for manages the Office365 installations for it’s clients. To do so, we use an Admin account without a license as this would only add costs.

However, that poses a problem since this means that the Admin can’t access the Exchange portal directly. One easy way to access it is either by visiting https://outlook.office.com or by clicking the “Outlook” app wherever you’re located.

But without a license, this will generate an error.

Unfortunately, the solution is to remember or bookmark an URL. The following URL will give you direct acccess to the Exchange Control Panel (although the name might change):

https://outlook.offfice.com/ecp/

Using this URL you’ll get full access to the Exchange features of the website, allowing you to do your job. It would be nice to have at least an App or a menu item for the ECP for every Admin regardless of their license status, though. Microsoft, are you listening? 😉

Moving all folders and e-mail between Outlook (and Office365) acocuntsut

If you’re even in the situation where you need to migrate your mail(s) and folders between two Outlook accounts that are both linked to Office365, here’s a quick rundown of how you get things done. Be warned, you will delete one account which is not for the faint of heart.

Actually, there’s little risk as your mails will still be stored in Office365. So, follow the instructions below to make it happen.

  1. Make sure the new account is configured in Outlook.
  2. Export all data in the old account to a PST file (there are plenty of tutorials available on how to do that, but File > Open > Open & Export should get you a long way).
  3. Once the PST is created, DELETE the old account.
  4. Once the account is deleted, restart Outlook. You’ll get a warning about losing offline data, which is fine.
  5. Once Outlook is restarted, import the data into the new, secondary account using the PST file (which, if you’re smart, you’ve given an easy to remember name and stored in a easy to find location)
  6. During the import, make sure to use the “same folder” option so all looks identical like it did in your old account.
  7. Let Outlook import the mails and the likes.
  8. You’re not done yet! Outlook will now start syncing the e-mail to the Office365 account, which could take a long time. Just leave Outlook open and let it do it’s thing. After all, this could take a while.

When you’re done, your data will be safely migrated, and you can enjoy that sweet folder setup you’ve crafted carefully. Enjoy!

Microsoft to Outlook 2016 users: “Trust the certificate, and it all goes away…”

Of course, Microsoft never really said these words to the Mac users using Outlook 2016. Which is the best mail client available for the Mac by far, especially if you grew up with Outlook. If you ignore one error that hasn’t been fixed for ages.

When you are using Office 365 and your website isn’t hosted on the same server as the mail server, you run into a neat little problem. You get an SSL error, since Outlook 2016 is looking at the wrong server, and says “Hey, this SSL record is no good”. It happens whenever you don’t have an SSL certificate installed (get with the time people, me included) on your website, that isn’t hosted on Office365. Which is basically, every website error.

So, anyway, this error is pretty well known with the folks of Microsoft and instead of doing something about it, they’re telling people to just ignore the error. It’s okay. You can just click to always trust the certificate, and the problem is gone!

While that technically solves the problem, it’s not exactly the most security minded advice, Microsoft. How about an actual explanation on how to solve the problem when your site is hosted on your own server? A tip on how to re-issue the certificate? You’re just going to choose to focus on telling people to ignore warning messages in a time when that very same Outlook 2016 offers support for encryption and digital signing? Okay, then.

In case you’re wondering what I’m talking and ranting about, here’s the official KB article on the problem. Short. To the point. The security equivalent of “Did you try turning it on and off again?”

Enjoy the article in it’s full glory here.